Administrative Assistant

Omak, WA, USA

Job Type

Part Time

About the position

We are seeking an organized and proactive Administrative Assistant to join our organization. The ideal person for the job will be a problem solver with excellent communication skills and impeccable attention to detail. He/she will have previous experience working in an office environment, performing administrative tasks and providing support to coworkers. The ability to multitask, manage complex schedules, and meet changing deadlines is essential to the position.

GENERAL RESPONSIBILITIES

  • Provide direct administrative support to senior leaders, including email correspondence, and generation and distribution of memos, letters, spreadsheets, and forms

  • Plan, organize, and schedule company meetings occurring in the office, offsite, and via video conferenceRecord, compile, transcribe and distribute minutes of meetings
    Prepare agendas for meetings and prepare schedules

  • Coordinate domestic and international travel arrangements for all levels of employees

  • Maintain filing system, contact database, employee list, and inventories

  • Retrieve and organize documents in the company filing systems

  • Handle requests for information and data

  • Resolve administrative problems and inquiries

  • Prepare written responses to routine inquiries

  • Prepare and modify documents including correspondence, reports, drafts, memos, and emails

  • Open, sort, and distribute incoming correspondence

  • Coordinate and maintain records

Requirements


  • High school diploma or equivalent

  • Proven administrative experience

  • Superb written and verbal communication skills

  • Strong time-management skills and multitasking ability

  • Proficient in Microsoft Office, with the aptitude to learn new software and systems

  • Professional demeanor and good sense of humor